How to optimize office space? |: Fincyte:

Let’s discuss the potential of office space. We all know what an office is. However, not everyone understands how office space is affected employee productivitylevel of motivation, mood եսի stress.

Every company needs to optimize its office space so that employees feel better about spending time there. Then they will be more effective. Let’s see how to do it.

9 ways to optimize office space

1. First, you need a plan և budget

Let’s make it clear; If you want to make any changes իմ optimize your office space, you will need money. The amount depends on the current state of the office.

Once you understand your financial limit, you need to talk to all your employees and ask them what office changes they would like to see.

Explain to them that you have a budget limit, so that they do not overwhelm you with expensive ideas. However, take into account all their contributions – try to make it a reality.

If you do not have the money for this project, you can always search small business loans.

Once you have gathered all their ideas, work out a plan carefully. See what ideas are possible, “include” your own thoughts. Once the office optimization plan is complete, you should disclose it to your employees.

Let them know that all changes are part of the transformation budget, nothing else can be included. They need to understand that you are doing everything in your power to make the office space better for them.

2. Open the Universe

One of the first things you need to think about is how to open an office space – what to do with old furniture. Uncomfortable chairs will directly affect the employees’ well-being and may even lead to back pain.

You can sell old furniture to increase your running budget to buy better chairs. In addition, think about the desks and cabinets used by your employees.

They should have enough drawers and cabinets for all their belongings. Another great feature that some desks have is the special sockets for hiding the internet և phone cables so that everything looks neat.

If you need creative ideas, look for them office design that motivates employees. This is a great place to start. See if your office space is compatible with those ideas;: do what you can.

3. Plan the layout of office equipment

To optimize your office space, you need to pay special attention to another important element. It is the layout of office equipment such as printers, computers, document cabinets, desks and chairs.

You need to install all the equipment so that it is easily accessible to everyone. There should be no cables on the ground. Moreover, no employee should ever stand up to make room for someone else who wants to access a piece Office equipment.

The best way to create an effective layout is to sit down with your IT team. Ask them what they can do and what suggestions they have. Work with them to develop a layout that will help employees be more productive.

4. Use Office Layout to encourage teamwork և collaboration

It is so common for people to work for a company, spend their working hours in the office, never meet any of the other teams. This depends on the size of the office space: the layout of the offices on the floor, but try to create a connected space where multiple teams can work together.

Of course, keep in mind that every office needs a quiet atmosphere, so avoid accommodating too many people in one room. However, if possible, try 2 or 3 small teams that usually work together in one office. They need to have enough space to work comfortably.

Another thing to consider is the coronavirus epidemic. When helping teams work together and communicate, make sure you maintain a social distance. If this is not possible, it is better to separate the teams for now and think about this change when the situation allows.

5. Every office needs natural light

Lighting will directly affect the emotions of your employees. It affects productivity, mood և health. The best solution is to remove any veil and apply shadows. Raise them during the day, use only in bad weather or in very bright light.

When it comes to night shift people, consider the amount of desk lamp և office lighting. You can buy: LED lamps to help employees get used to the night shift more easily. Moreover, they will help to protect their eyes while working in front of the computer.

6. Add plants to all offices

Plants have a positive effect on the atmosphere, they give color to the environment. Moreover, they reduce stress levels and have a calming effect on employees.

It is a good idea to add a few plants to all offices. Do not go crazy with colors; something green will do the job.

7. Set the right temperature

The optimum temperature for the office environment should be 68F to 76F. Of course, different weather conditions require adjustments. To optimize your office space, you need to create different temperature zones so that someone who enters or leaves the office easily transitions from hot or cold to medium temperatures.

Moreover, now we must also take into account the COVID-19 epidemic. If your employees return to the office, make sure the air circulation is constant. This reduces the risk of airborne transmission of the virus. Make sure yours The HVAC system complies with state COVID-19 guidelines.

8. Renovate toilets

For the office space where all your employees feel comfortable, the toilets must be designed to be clean and always clean. Consider installing faucets activated by sensors, paper towel dispensers to avoid excessive contact, and bathroom partitions for extra privacy.

Thanks to the new materials և improved design we have today, partitions do not have to look as cheap: as before, they can actually improve the overall look and hygiene of your toilets. Companies love it offer a range of solutions to choose from.

9. Add a Relaxing Room

After all, the best way to optimize your office space is to add a living room. All employees need a private area where they can talk, drink coffee, and maybe play games during the break. This is the best approach to create a positive work environment for people to relax.

Optimize office space և Increase employee happiness

Let’s quickly summarize the best ways to optimize office space.

  • Plan your budget և Involve employees in the decision-making process.
  • open the space by removing excess furniture;
  • plan the layout of office equipment;
  • Use the office layout to encourage teamwork, but pay attention to social distance guidelines.
  • make sure the office space has enough natural light.
  • add plants in offices;
  • Maintain optimal temperature և air circulation to prevent COVID-19 transmission.
  • add a rest room for employees;

Follow these guidelines և optimize your office space և your employees will be grateful: happy. Therefore, they will be more efficient and effective in doing their job.

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Biography of the author. John Alberts is a freelance blogger who works for him Wayfinder Moving Services:. His articles focus on commercial relocation and office space improvement. In his free time John loves to play golf and spend time in nature.


‘The accuracy or reliability of any information/material/calculation contained in this article is not guaranteed. This information has been brought to you by collecting from various mediums / astrologers / almanacs / discourses / beliefs / scriptures. Our purpose is only to deliver information, its users should take it as mere information. In addition, any use thereof shall be the responsibility of the user himself.’

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